Forwarders and customs brokers
Your team retypes the same shipment into bookings, entries and invoices, and passes on carrier charges only if someone catches them. We prepare it all from the source documents. Your people sign.
The paperwork that runs your week
Commercial invoices and packing lists
Sent by clients in every format, read and keyed into the job, then keyed again into the ISF and the entry.
Customs entries and entry summaries
Classification, valuation and origin for every line, prepared for the broker of record to review and sign. The licence is theirs and the signature stays theirs.
Bookings, house bills and arrival notices
Shipment details copied between the client's email, the carrier portal and your own system, with the draft bill approved in rounds.
Carrier invoices and client invoices
Demurrage, detention and accessorials arrive from the carrier weeks after the job was billed, and have to reach the client's invoice.
Where it goes wrong
A carrier charge is absorbed.
Demurrage arrives after the client was invoiced, nobody re-bills it, and it comes out of the file's margin.
A line is classified by memory.
A familiar tariff code is reused for a product that has changed, and the entry is wrong on every shipment after it.
A security filing is late.
The data sat in the inbox. The 24-hour window passed, and liquidated damages follow the shipment.
A quote is built on a stale rate.
The rate sheet changed, the quote did not, and the file loses money before it ships.
The deadlines
24 hours
Importer security filing. Before the container is loaded at the foreign port. Late, incomplete or mismatched filings draw liquidated damages per shipment.
24 or 2 hours
Export filings. Export information is due a day before ocean loading and two hours before an air departure. No filing citation, no loading.
10 working days
Entry summary. After release. Corrections can follow for up to 300 days, and a protest within 180 days of liquidation.
30 days
Detention and demurrage invoices. An NVOCC must invoice the client within 30 days of the last charge under the US billing rule, or the charge cannot be collected.
What we take over
Carrier charges passed through
Carrier, terminal and dray invoices matched to the job as they arrive, and every pass-through charge carried onto the client invoice before the file closes.
Entry preparation
Entries built from the client's documents with each field linked to its source line, queued for your licensed broker to review and sign. We prepare. We never file.
Shipment documentation
Invoices, packing lists and bills of lading read once and entered into the job, the filing and the house bill, in whatever system you run.
Status questions and filing data
Status questions answered from the file, and missing filing data chased with the origin agent before the window closes.
What it frees up
More files per coordinator and more entries per licence, without hiring ahead of the volume.
Each entry arrives pre-checked, so one licensed broker supervises more files and the next client does not wait on a new desk.
How an engagement starts
One engineer, one workflow, measured first.
A named engineer sits with your team and measures the work before anything is built. Together we pick the one system worth building and agree the target. It goes into production in your systems, and you own the code.
More
Shipping lines, owners and agents
Claim packs before the time bar, port accounts checked before payment.
Trucking, rail and barge
Detention billed, invoice out, the day the proof of delivery lands.
Ports, terminals and warehouses
Every chargeable event captured. Month-end billing built, not rebuilt.
Traders, producers and importers
Documents checked before presentation. Invoices built from the assays.
Put an engineer inside your operation.
Tell us about the work your team still does by hand.
Book a call