Trucking, rail and barge
Every load ends in a proof of delivery, an invoice and a charge somebody has to remember. We get the invoice out the day the paperwork lands, with nothing left off it.
The paperwork that runs your week
Rate confirmations and tenders
Terms arrive by email, load board and portal, and are keyed into dispatch. One wrong reference here is a rejected invoice later.
Proofs of delivery and lumper receipts
Photographed by the driver, chased by the office, and the reason an invoice waits in the factoring queue.
Detention and accessorial records
Agreed by phone, logged in the ELD or on a note, and billed only if someone remembers before the window closes.
Waybills, switch lists and demurrage logs
For short lines and barge lines, the record of every placement, pull and release that switching and demurrage bills depend on.
Where it goes wrong
Detention is never billed.
The wait happened, the ELD shows it, and the invoice went out without it.
An invoice is rejected.
The proof of delivery is unsigned or the PO number does not match the rate confirmation, and the cash waits another cycle.
A claim is filed late.
The damage was noted at delivery, but the nine-month window passes before the file is complete.
A railcar's demurrage is never charged.
The car sat on the siding for days. The placement time is in a crew report, and the bill was never raised.
The deadlines
24 hours
Detention requests. Some brokers refuse a detention claim not raised within a day of delivery. The timestamps have to be assembled before then.
1 hour
Border manifests. The eManifest and the broker's entry must both be on file an hour before the truck reaches the US border, or it waits.
9 months
Freight claims. The federal floor for filing a cargo claim. The carrier must acknowledge within 30 days and settle or decline within 120.
5 days
Barge billing instructions. Under the grain trade rules, billing instructions are due by the fifth calendar day after release, and weights within two business days.
What we take over
Freight invoices and accessorials
Invoices built from the load record the day the proof of delivery lands, with every detention, lumper and accessorial on them, ready to send.
Rate confirmations and proofs of delivery
Rate confirmations, proofs of delivery and receipts read as they arrive and matched to the load in your TMS. Anything that disagrees goes to a person.
Missing paperwork, claims and demurrage
Missing proofs of delivery chased with the driver and the receiver, claims tracked against their windows, and demurrage and switching bills raised from the yard record.
What it frees up
More trucks, lanes or railroads without more people in the office.
Invoices go out the day the load delivers, so cash comes back sooner and the next truck does not wait on a new biller.
How an engagement starts
One engineer, one workflow, measured first.
A named engineer sits with your team and measures the work before anything is built. Together we pick the one system worth building and agree the target. It goes into production in your systems, and you own the code.
More
Shipping lines, owners and agents
Claim packs before the time bar, port accounts checked before payment.
Forwarders and customs brokers
Carrier charges passed through. Entries ready for your broker to sign.
Ports, terminals and warehouses
Every chargeable event captured. Month-end billing built, not rebuilt.
Traders, producers and importers
Documents checked before presentation. Invoices built from the assays.
Put an engineer inside your operation.
Tell us about the work your team still does by hand.
Book a call