Traders, producers and importers
Every cargo settles on a contract, a set of certificates and a document a bank or a customs officer will check line by line. We keep them in step, so what you invoice or pay is what the contract says.
The paperwork that runs your week
Contracts and confirmations
Price basis, quality specification, tolerances and laycan, written into a contract and then retyped into the trading system.
Assays, weights and inspection certificates
Lab results and weight certificates arrive by email as PDFs, often from more than one inspector, and are compared against the contract's limits.
Letters of credit and the presentation set
The documents a bank will pay against, each checked against the credit and against each other, with 21 days to present.
Supplier invoices, packing lists and certificates of origin
For importers, each in the supplier's own format, matched against the order, the entry and what arrived at the dock.
Where it goes wrong
A document set is refused.
A name, date or quantity on the bill of lading does not match the credit, and payment waits on a waiver or an amendment.
The wrong grade is billed.
An assay is read against the wrong specification, and the final invoice carries a price the contract does not support.
A penalty or a preference is missed.
An impurity crosses a threshold and the deduction is not applied, or a certificate of origin is incomplete and duty is paid at the full rate.
The same figure lives in three places.
The contract, the trading system and the invoice sheet drift apart, and someone reconciles them by hand at month end.
The deadlines
21 days
Letter of credit presentation. Calendar days from shipment, and never past the credit's expiry. Most refusals are timing and consistency errors.
Banking days
Final settlement. Under most concentrate contracts final payment falls due a few banking days after the final assays, weights and prices are agreed. The invoice has to be ready.
60–90 days
Demurrage passed through. The charter's time bar runs from discharge. The claim back from your counterparty runs on the sale contract's own clock, with its own evidence.
24 hours
Importer security filing. Filing data is due a day before loading. Corrections can be made for up to 300 days after entry, and a protest within 180 days of liquidation.
What we take over
Letter of credit document checks
Presentation sets checked against the credit and against each other before they go to the bank, and certificates, confirmations and supplier invoices read and entered once.
Provisional and final invoices
Provisional and final invoices built from the contract, the weights and the settled assays, with every price adjustment and penalty shown.
Classification, origin and duty
Classification, origin and surtax checked before the broker files, with the reason shown, and corrections and refund filings prepared entry by entry for your broker to sign.
Assays, discrepancies and demurrage
Assay exchanges, missing certificates and discrepancies chased as they appear, and back-to-back demurrage claims tracked against both clocks.
What it frees up
The next desk, origin or supplier without a new settlement team behind it.
Documents are checked before presentation and invoices drafted the day assays settle, so a new trade flow does not wait on new hires.
How an engagement starts
One engineer, one workflow, measured first.
A named engineer sits with your team and measures the work before anything is built. Together we pick the one system worth building and agree the target. It goes into production in your systems, and you own the code.
More
Shipping lines, owners and agents
Claim packs before the time bar, port accounts checked before payment.
Trucking, rail and barge
Detention billed, invoice out, the day the proof of delivery lands.
Forwarders and customs brokers
Carrier charges passed through. Entries ready for your broker to sign.
Ports, terminals and warehouses
Every chargeable event captured. Month-end billing built, not rebuilt.
Put an engineer inside your operation.
Tell us about the work your team still does by hand.
Book a call